Governance

The meeting ends.
Actions don’t get lost.
Minutes stay inside.

Board and EXCO packs generate decisions, then someone spends Sunday writing minutes from memory. Capture, structure, assign, on infrastructure your company secretary trusts.

After a four-hour EXCO session in Upper Hill, the real work begins: who committed to what, by when, and what got decided versus discussed. Company secretaries reconstruct from notes, WhatsApp voice memos, and hope.

The meeting action engine ingests approved recordings (or live streams), produces structured minutes, extracts decisions and action items with owners and deadlines, all on private models. No board pack uploaded to a US transcription SaaS.

Draft
Minutes
Actions
Owner + date
Approve
Secretary gate
KE
Processing
$ corvux meet process --session exco-2026-03-12

INPUT 2h 14m audio · agenda pack attached
SEGMENTS opening · CFO report · risk item · AOB
DECISIONS3 recorded · refs agenda §4.2, §7.1
ACTIONS 7 items · owners tagged · due dates
OUTPUT draft_minutes.docx · action_register.csv
✓ pending: company_secretary review

Output artefacts

What lands in the secretary’s inbox.

Structured minutes

Agenda-aligned sections, attendance, apologies, resolutions wording.

Action register

Owner, deadline, status, export to Excel or task tools.

Decision log

Searchable history for audit and follow-up EXCO sessions.

Redaction mode

Flag commercially sensitive segments for manual review before wider share.

Governance workflow

AI drafts. Humans govern.

01
Capture policy
Which meetings, which rooms, consent notices, agreed with legal upfront.
02
Process
Transcribe, diarise speakers where possible, align to agenda pack.
03
Review
Secretary edits draft, especially resolution language and names.
04
Track
Action items sync to next meeting’s “carry forward” section automatically.
Feed extracted decisions into document intelligence when follow-up contracts and board papers need the same metadata pipeline.

For listed companies and parastatals, pair with ODPC evidence documentation and compliance monitoring for retention policies.

FAQ

Company secretariat.

Do we need to record every meeting?

Only those you choose. EXCO and committee sessions are a common first desk because minute quality counts there, and we claim no client list.

Who approves before circulation?

Default: company secretary or designated minute-taker reviews and edits before distribution, AI drafts, humans sign off.

Swahili / code-switching in meetings?

Kenyan boards often mix English and Swahili. We tune on your sample audio; quality improves with domain fine-tuning.

Where is audio stored?

Your tenant storage in Kenya, retention policies you set. Transcripts inherit same classification as source recordings.

Pilot on one EXCO cycle

Provide a redacted recording and agenda pack. We return draft minutes and action register for secretary review.

Book a governance AI call